Skip to main content
KeystoneOps For UK trusts
Request Eval

Compare & switch

KeystoneOps vs Every (IRIS).

The incumbent suite, versus one platform that includes your helpdesk.

Every is the established name in school compliance and HR — which is exactly why trusts evaluating it (or renewing it) ask us for this page. The honest difference isn't feature-by-feature: it's that Every is a family of separately-priced modules in their cloud, and KeystoneOps is one platform — including the ITSM and asset management Every doesn't attempt — that you can own outright and host yourself.

To be fair to Every…

Every has a large installed base across UK schools and trusts, years of domain experience, and sits alongside the wider IRIS family your finance team may already use. If your modules are embedded, your renewals are acceptable and you don't need ITSM or data ownership, staying put is a defensible decision — and we'd rather say that here than in your demo.

Side by side.

Feature
Every
KeystoneOps
Scope on one licence
Compliance, HR and estates as separately-priced modules
✓ Eleven products — including helpdesk/ITSM, assets, identity and governance — on one licence, one database
IT service management
Not the focus — trusts typically run a separate helpdesk alongside
✓ Full ITSM included: tickets, SLAs, change, problems, projects, major-incident war-room
Pricing model
Annual subscription, per module and per school — renews forever
✓ Perpetual licence, unlimited users; optional 20% maintenance you can decline
Where your data lives
Their cloud
✓ Self-host on your infrastructure, or UK single-tenant managed — full export + schema either way
Source code
Proprietary SaaS
✓ Source included with the licence — built-in escrow if the vendor disappears
Audit trail
Standard activity logging
✓ Tamper-evident HMAC-chained audit plus a separate immutable access log, Inspector Mode included
Inspection evidence
Per-module reports
✓ One-click signed inspection bundle across SCR, estates, H&S and governance
Joined-up records
Modules are separate products under one brand
✓ One person record: the hire the ATS makes is the record the SCR checks and IT provisions
Migration off it
—
✓ Guided importer reads Every exports — dry-run preview first, flagged rows come back as a report

Comparison reflects Every's public pricing + documentation as of 2026. We try to keep this current; if you spot something out of date, ping us at /contact.

See the 5-year cost for your trust.

The calculator pre-loads Every's typical pricing as the comparator. Toggle others on / off to model your actual stack.

Open the cost calculator Request an eval