Staff records, JML, leave, appraisals, CPD
People register
The staff list everything else checks against — entered once.
A controlled person register — staff, governors, contractors and volunteers — with engagements, qualifications, documents and emergency contacts; plus the workflows the rest of HR runs on: joiners-movers-leavers, leave self-service, appraisals and CPD logs. The Single Central Record, Health & Safety and the helpdesk all read this — so a name and a start date are entered once, not five times.
Three things FreshService can't match
Built for trusts, not retrofitted from enterprise.
One central person register
Staff, governors, contractors and volunteers held once, with role, status and the relationships other modules need — no duplicate staff spreadsheets per team.
Joiners-movers-leavers, end-to-end
A JML workflow that crosses module lines — IT access, asset assignment, SCR checks, induction, payroll feed. Tasks routed to the right owner, completion tracked, audit trail per person.
The single source of truth
The SCR checks against this register; H&S first-aiders and incident people reference it; the helpdesk knows who works where. Update once and everything downstream is consistent.
Everything else included
No "coming soon" — every line below is in the product today. Tick it against your requirements spec.
- Engagements — multiple per person (permanent, fixed-term, supply, governor, volunteer), with start/end dates, role, salary and pay-change history
- Qualifications + certifications with expiry — QTS, first aid, safeguarding, professional bodies; expiring items surface before they lapse
- Documents vault — encrypted at rest: contracts, certificates, right-to-work, signed KCSIE acknowledgements, with download audit
- Leave & absence — entitlements per person and per type, self-service requests, approval workflow, trust-wide absence calendar, non-working days
- Appraisals — objective-setting, mid-year review, end-of-cycle assessment, development plan; per-person history
- CPD log — courses attended, hours, providers, certificates; per-person CPD summary for performance management
- Org chart — hierarchical view of who reports to whom, with department structure and role visibility
- Catalogues — benefits, equipment, training; request submission via the staff portal with approval routing
- Right-to-work verification with expiry tracking — into the assurance signal layer; flagged before it lapses
- My-profile portal — staff view/edit own details, request leave, view balance, see appraisal history, browse the directory
- Provisioning + import — Microsoft Entra ID / SCIM, Wonde staff sync, bulk CSV onboarding without re-keying
- Payroll export — CSV in the format your payroll system accepts; leave balances, starters and leavers in one batch
- PII held once, controlled — one place, audit trail, role-based access, cross-module right-to-be-forgotten
- Emergency contacts — held against the person record, access-controlled, surfaced where the staff member is involved
See it running
Real screens from the live demo.
Click any screen to view it full size, or try it live at portal.alresfordmat.uk. Module docs on the docs site.
See People register running today.
Click around the live demo at portal.alresfordmat.uk — real product, synthetic data, no sign-up. Or get a 7-day private instance seeded with your academy structure.