People + HR

One staff record, from hire to retire.

A controlled person register — staff, governors, contractors and volunteers — with engagements, qualifications, documents and emergency contacts; plus the workflows the rest of HR runs on — joiners-movers-leavers, leave, probation, confidential casework, workforce EDI, analytics and CPD. The Single Central Record, Health & Safety and the helpdesk all read this — so a name and a start date are entered once, not five times.

Try the live demo Request a private eval See pricing

Three things FreshService can't match

Built for trusts, not retrofitted from enterprise.

One central person register

Staff, governors, contractors and volunteers held once, with role, status and the relationships other modules need — no duplicate staff spreadsheets per team.

Joiners-movers-leavers, end-to-end

A JML workflow that crosses module lines — IT access, asset assignment, SCR checks, induction, payroll feed. Tasks routed to the right owner, completion tracked, audit trail per person.

The single source of truth

The SCR checks against this register; H&S first-aiders and incident people reference it; the helpdesk knows who works where. Update once and everything downstream is consistent.

Specification — everything else included

22 items · as of v1.3.2

No "coming soon" — every line below is in the product today. Tick it against your requirements spec.

Engagements — multiple per person (permanent, fixed-term, supply, governor, volunteer), with start/end dates, role, salary and pay-change history
Qualifications + certifications with expiry — QTS, first aid, safeguarding, professional bodies; expiring items surface before they lapse
Documents vault — encrypted at rest: contracts, certificates, right-to-work, signed KCSIE acknowledgements, with download audit
Leave & absence — entitlements per person and per type, self-service requests, approval workflow, trust-wide absence calendar, non-working days
Appraisals — objective-setting, mid-year review, end-of-cycle assessment, development plan; per-person history
CPD log — courses attended, hours, providers, certificates; per-person CPD summary for performance management
Org chart — hierarchical view of who reports to whom, with department structure and role visibility
Catalogues — benefits, equipment, training; request submission via the staff portal with approval routing
Right-to-work verification with expiry tracking — into the assurance signal layer; flagged before it lapses
My-profile portal — staff view/edit own details, request leave, view balance, see appraisal history, browse the directory
Provisioning + import — Microsoft Entra ID / SCIM, Wonde staff sync, bulk CSV onboarding without re-keying
Payroll export — CSV in the format your payroll system accepts; leave balances, starters and leavers in one batch
PII held once, controlled — one place, audit trail, role-based access, cross-module right-to-be-forgotten
Probation management — staged reviews with RAG outcomes, an owner per stage and daily reminders
Confidential HR casework — disciplinary & grievance with guarded status transitions, encrypted evidence and legal-hold protection
Workforce EDI report — gender, ethnicity, age-band and pay-scale composition with small-number suppression (Equality Act s149)
HR analytics + Bradford Factor — absence rate, turnover, headcount / FTE, and a worklist of flagged staff
Document templates — letter, contract, probation and rejection templates with mail-merge tokens
Return-to-work tracking after sickness absence
Staff home-base dashboard — today's agenda, a "your team" lens for line managers, announcements, leave and training status
School Workforce Census — draft assembled from your HR data with gap analysis and a completeness % (CSV export)
Emergency contacts — held against the person record, access-controlled, surfaced where the staff member is involved

See it running

Real screens from the live demo.

Click any screen to view it full size, or try it live at staging.alresfordmat.uk. Module docs on the docs site.

People register listing staff with role, status and qualification flags — Register — staff and people, filterable, with expiry flags surfaced.

Person record with engagements, qualifications and emergency contacts — Person — engagements, qualifications with expiry, emergency contacts, documents.

Single Central Record matrix checking against the people register — One source of truth — the SCR matrix checks against this register, not a copy.

School Workforce Census draft assembly with gap analysis — School Workforce Census — drafted from your data with every gap flagged.

Probation management with staged reviews — Probation — staged reviews with RAG outcomes and reminders.

Training compliance matrix with expiry RAG — Training matrix — required courses per role with expiry RAG.

Hiring as well?

Recruitment runs on the same record.

The person you hire in Recruitment & Safer Hiring becomes a People record automatically on offer acceptance — with the safer-recruitment evidence and pre-employment checks already attached. No re-keying the new starter into a second system.

See Recruitment & Safer Hiring

See People + HR running today.

Click around the live demo at staging.alresfordmat.uk — real product, synthetic data, no sign-up. Or get a 7-day private instance seeded with your academy structure.

Try the live demo → Request a private eval