For headteachers & heads of school
Less admin drag. More defensible safeguarding.
The assurance you need, without the inbox archaeology.
You didn't get into education to chase PAT-test certificates or reconstruct who had which DBS check. You need two things from operations software: your staff spend less time on admin, and when someone asks whether the school is safe and compliant, the answer is immediate and evidenced. KeystoneOps is shaped around the school year and the way a trust actually works — not a generic enterprise tool you have to bend your school around.
What you're dealing with
The jobs nobody bought a platform to solve.
Admin eating teaching capacity
Office and site staff lose hours to spreadsheets, chasing emails and re-keying the same information between systems that don't talk to each other.
Safeguarding answered slowly
When a question about a staff member's checks comes in, the honest current answer is often "give me an hour" — across HR, a spreadsheet and an inbox. That gap is uncomfortable, and it should be.
Inspection prep as a fire drill
Every Ofsted or visit turns into a scramble to assemble evidence that should already exist in one current, trustworthy place.
Tools built for someone else
Generic enterprise software treats your safeguarding lead as a "ticket creator" and your caretaker as a "service consumer". Staff route around tools that don't fit, and the evidence fragments again.
What KeystoneOps does about it
The products that matter for your role.
Single Central Record
Every KCSIE-mandated check per staff member, auto-flagged on expiry, exportable for inspection in a few clicks.
See the product →
Health & Safety
Incidents and RIDDOR, accident book, risk assessments with review cycles, fire drills and first-aider cover — the school's duty-of-care record in one place.
See the product →
Helpdesk + ITSM
Staff requests handled and tracked instead of lost in inboxes — the day-to-day drag that quietly costs the most time.
See the product →
Your year
The calendar you already live by — with the platform doing its share.
You didn’t take the job to chase logins. This is the year with the admin drag taken out of it.
Starters ready on day one — accounts, kit, inductions
Identity · People
Census done without chasing spreadsheets round the staffroom
People
Fire drill logged; roll-call straight from the kiosk
H&S · Presence
A Friday briefing per school — helpdesk, compliance, governance in one page
Leadership
Staffing decisions with a live recruitment pipeline, not a shared inbox
Recruitment
Exam weeks protected — IT change freezes around the timetable
Helpdesk
Handover season — leavers, kit returns, next September’s setup
Identity · Assets
What this looks like in practice
Outcomes you can quote in your next board pack.
In clicks
"Show me everything for this person" or "is every statutory check current" answered immediately — not reconstructed from email.
Hours back
Office and site staff stop re-keying between disconnected spreadsheets and inboxes; the time goes back to the school.
Always ready
Inspection evidence is current by default because it's where the work already happens — not assembled the week before.
Drop us an email.
We'll spin up a private instance, seed it with your trust's structure, and send you a link to explore at your own pace. All correspondence is by email — it suits the procurement pace and lets you forward threads to colleagues without rewriting them.