For trust CFOs
One line on the budget. Five years.
No per-agent invoice that grows when you hire.
KeystoneOps is sold as a perpetual licence — the same shape as your finance system or your MIS, not your SaaS subscription. Two paths to ownership: buy the licence outright (self-hosted, full ownership day one), or subscribe to managed hosting which builds credit toward the perpetual licence over three years. You own the licence at the end either way — and at every tier, the 5-year cost beats the equivalent SaaS stack.
What you're dealing with
The jobs nobody bought a platform to solve.
The FreshService invoice keeps creeping
Per-agent pricing rewards the vendor every time you grow. £35–£90 per agent per month adds up fast across IT, estates, finance, and HR teams across multiple academies.
Fragmented procurement across modules
You buy ITSM from vendor A, asset tracking from B, compliance from C, an SCR system from D, governance from E — five contracts, five renewal cycles, five suppliers asking for an annual review.
Budget meetings have no software TCO line
When a governor asks "what does our trust technology cost?", the answer is a spreadsheet that took three days to compile and is wrong by next term.
Procurement framework friction
Each vendor wants its own DPIA, its own security questionnaire, its own contract negotiation. Six months from "we should look at this" to "go live".
What KeystoneOps does about it
The products that matter for your role.
Helpdesk + ITSM
Replaces FreshService. Same capabilities, no per-agent line.
See the product →
Estates compliance
Replaces the building-services maintenance contract's clipboard module.
See the product →
Governance & risk
Replaces the GRC subscription. Same controls library, evidence in-trust.
See the product →
Single Central Record
Replaces the bolt-on SCR product (or the spreadsheet).
See the product →
IT asset management
Replaces the asset-tracking SaaS plus the WEEE-disposal log.
See the product →
What this looks like in practice
Outcomes you can quote in your next board pack.
£127k
Five-year saving for a 10-academy trust vs the equivalent SaaS stack (run the numbers in our calculator).
83%
Reduction in software spend over the perpetual-licence lifetime vs continuing on per-seat SaaS.
5 → 1
Vendor relationships consolidated. One DPIA, one renewal cycle, one finance approval per year.
Drop us an email.
We'll spin up a private instance, seed it with your trust's structure, and send you a link to explore at your own pace. All correspondence is by email — it suits the procurement pace and lets you forward threads to colleagues without rewriting them.