Devices, software, lifecycle

IT asset management

Know where every device is — without the spreadsheet.

A device register that actually reflects reality, fed by both manual entry and on-prem network discovery. Track 800 Chromebooks, 200 staff laptops, smartboards, projectors, server hardware, and AV racks across multiple academies. Stocktake without bringing the school day to a halt.

Try the live demo Request a private eval See pricing

Three things FreshService can't match

Built for trusts, not retrofitted from enterprise.

A register that reflects reality

Per device: tag, serial, model, status, assignment, location, purchase cost, warranty expiry, replacement-due date. Cascading academy → site → building → category filters, saved for one-click recall.

On-prem network discovery

A lightweight Go agent per academy reads ARP / DHCP / mDNS and reports new + changed devices. Match to the register; the rest are flagged "discovered, unmatched" for review.

Stocktake without the disruption

Open a stocktake, walk the buildings with the mobile app, scan tags. The reconciliation report shows verified / missing / surplus on close.

Everything else included

No "coming soon" — every line below is in the product today. Tick it against your requirements spec.

Asset categories — lifespan, depreciation, refresh cycle, default warranty, PAT-testable flag, tag prefix
Software licences — products, total vs allocated seats, expiry; reconcile against staff counts at term boundaries
Bulk operations — mass reassign / status / relocate; print asset-tag stickers from a multi-select
WEEE-compliant disposal trail — method, date, recipient; disposed assets retained, hidden from default views
Replacement planning — "due in next 24 months" by category → CFO gets the budget, IT gets the procurement list
Assignment history + linked tickets per device

See it running

Real screens from the live demo.

Click any screen to view it full size, or try it live at portal.alresfordmat.uk. Module docs on the docs site.

Asset dashboard with category counts + replacement-due forecasting — Dashboard — at-a-glance counts, replacement-due forecasting, warranty expiry.

Asset register with cascading filters across academy, site, building, category — Register — cascading filters across academy, site, building, category.

Single asset detail with assignment history + ticket links — Asset detail — assignment history, linked tickets, warranty + lifecycle dates.

Asset categories admin with default lifespans + refresh cycles — Categories — default lifespans, refresh cycles, depreciation profiles per category.

Stocktake module with verification progress per academy — Stocktake — walk the buildings, scan tags, reconcile missing vs surplus on close.

See IT asset management running today.

Click around the live demo at portal.alresfordmat.uk — real product, synthetic data, no sign-up. Or get a 7-day private instance seeded with your academy structure.

Try the live demo → Request a private eval