Inspection readiness
The 9pm evidence scramble, retired.
The call comes, and somewhere in your trust a very capable person loses a week to chasing spreadsheets, inboxes and ring binders for evidence that already exists. The work was done — it's the retrieving that eats the week. KeystoneOps keeps the evidence assembled all year, so inspection week is just… a week.
Where the evidence lives today
It exists. That's not the problem.
Every item an inspector asks for was recorded by someone, at the time, in whatever tool was nearest. The scramble isn't producing evidence — it's an archaeology dig across six systems the week you can least afford one.
- The SCR a spreadsheet with one tab per school, last verified… sometime
- Fire & PPM evidence a contractor’s PDF attachments, somewhere in a shared inbox
- Policy sign-off an email trail, minus the three staff who never replied
- Safer recruitment interview notes in one drive, references in another
- Risk register a document last opened the week before the last inspection
- Accident book literally a book
What replaces it
Retrieved, not prepared.
One signed bundle
A single click assembles the evidence pack across SCR, estates, health & safety and governance — cryptographically signed, so what you hand over is provably what the system holds.
Inspector Mode
A time-boxed, read-only account for the inspector or auditor — they browse the evidence themselves, every view logged. No USB sticks, no printouts, no shoulder-surfing.
Evidence that accrues all year
The fire drill logged in November is inspection evidence in May. Nothing is "prepared" for inspection — it is simply retrieved, because every record lands with a tamper-evident audit trail as it happens.
Four export formats
PDF for the meeting, XLSX and CSV for the analysts, HTML for reading on screen — the same evidence, whichever way the inspector works.
The bundle draws from the Single Central Record, Estates, Health & Safety and Governance — and the Leadership cockpit shows the RAG state of all of it, per school, every day of the year. Honest limit, as ever: the SCR records checks a DSL verifies by hand — no live DBS lookup is claimed.
Ask for the bundle in the demo.
Open the live demo, go to Leadership → Inspection Bundle, and click the button. That's the whole drill — which is rather the point.