Safeguarding · KCSIE part 5
Single Central Record
The school year, watching itself.
Every statutory check on every member of staff, in one matrix that flags itself before it lapses. Audit-ready exports for inspection day. No spreadsheet, no inbox rule, no last-minute panic. KCSIE-mandated columns out of the box; bulk import from your existing record on day one.
Three things FreshService can't match
Built for trusts, not retrofitted from enterprise.
Auto-flagging on expiry
Every check has a horizon: 90 / 60 / 30 / expired. Cells flip green → amber → red on schedule. No spreadsheet to maintain, no inbox rule to write, no lapse to discover at inspection.
One record, every member of staff
The Single Central Record itself: staff in scope, expired and expiring checks, and per-person status at a glance — filter by school, type or status. No parallel spreadsheet.
Built around KCSIE part 5, not retrofitted
DBS, prohibition, Section 128, right-to-work, KCSIE-read confirmation, overseas checks where relevant. Each column maps to the statutory clause. Generic HRIS systems bolt this on; we started here.
Everything else included
No "coming soon" — every line below is in the product today. Tick it against your requirements spec.
- Per-academy + trust-wide views
- Evidence vault — DBS certificates, right-to-work documents, signed KCSIE acknowledgements
- Renewal-request workflow — chase staff before the expiry, not after
- Audit-ready exports for inspection day — matrix snapshot + evidence index + change log (PDF / CSV)
- Inspector / auditor read-only account — built in, no charge
- Historical snapshots — what did the SCR look like on the day of last inspection?
- Overseas-checks workflow with ICPC + employment-history evidence
- Single-Central-Record + pupil-safeguarding cross-link (where used)
- API for Wonde MIS + your HRIS to push staff updates automatically
- Audit log — every change, who, when, why, retained 7 years
- Bulk import from spreadsheet for go-live, with reconciliation against MIS
The school year, watching itself
Single Central Record · auto-flags KCSIE checks before they expire.
A. Ahmed
Y6 teacher
B. Brown
TA, Y3
C. Cole
SENCo
D. Davies
Caretaker
E. Evans
Cover
DSL inbox
Nothing flagged. The system watches every check and tells you when one is about to lapse.
Expiring · 14 days
D. Davies — DBS expires 12 Dec
Caretaker · 8 years' service · last renewed 2022
Renewed
DBS · D. Davies
Certificate uploaded · valid to 14 Dec 2028 · audit-stamped
This year, on autopilot:
0 renewals chased · 0 lapses
Real product, demo data. Audit-ready exports for inspection day.
See the SCR matrixSee Single Central Record running today.
Click around the live demo at portal.alresfordmat.uk — real product, synthetic data, no sign-up. Or get a 7-day private instance seeded with your academy structure.