Single Central Record

The school year, watching itself.

Every statutory check on every member of staff, in one matrix that flags itself before it lapses. Audit-ready exports for inspection day. No spreadsheet, no inbox rule, no last-minute panic. KCSIE-mandated columns out of the box; bulk import from your existing record on day one.

Try the live demo Request a private eval See pricing

Three things FreshService can't match

Built for trusts, not retrofitted from enterprise.

Auto-flagging on expiry

Every check has a horizon: 90 / 60 / 30 / expired. Cells flip green → amber → red on schedule. No spreadsheet to maintain, no inbox rule to write, no lapse to discover at inspection.

One record, every member of staff

The Single Central Record itself: staff in scope, expired and expiring checks, and per-person status at a glance — filter by school, type or status. No parallel spreadsheet.

Built around KCSIE part 5, not retrofitted

DBS, prohibition, Section 128, right-to-work, KCSIE-read confirmation, overseas checks where relevant. Each column maps to the statutory clause. Generic HRIS systems bolt this on; we started here.

Specification — everything else included

15 items · as of v1.3.2

No "coming soon" — every line below is in the product today. Tick it against your requirements spec.

Per-academy + trust-wide views
Evidence vault — DBS certificates, right-to-work documents, signed KCSIE acknowledgements
Renewal-request workflow — chase staff before the expiry, not after
Audit-ready exports for inspection day — matrix snapshot + evidence index + change log (PDF / CSV)
Inspector / auditor read-only account — built in, no charge
Historical snapshots — what did the SCR look like on the day of last inspection?
Overseas-checks workflow with ICPC + employment-history evidence
Single-Central-Record + pupil-safeguarding cross-link (where used)
API for Wonde MIS + your HRIS to push staff updates automatically
Audit log — every change, who, when, why, retained 7 years
Watchlist & barring screening — matches hard-block appointment until DSL sign-off
DSL sign-off workflow — designated lead review and clearance decision, recorded
Pre-employment checklist — references, DBS, right-to-work, medical and KCSIE online search, gated before appointment
Safer-recruitment evidence pack — generated from the hire in Recruitment & Safer Hiring
Bulk import from spreadsheet for go-live, with reconciliation against MIS

How the flagging works

Every check carries an expiry. The cell changes colour on a schedule you don't have to watch — and the staff member is chased before it lapses, not after.

In date

More than 90 days to expiry. Green — nothing to do.

Renewal due

Inside the 90 / 60 / 30-day window. Amber — staff are chased automatically.

Expired

The day it lapses it turns red and surfaces on the dashboard and the inspector export.

See Single Central Record running today.

Click around the live demo at staging.alresfordmat.uk — real product, synthetic data, no sign-up. Or get a 7-day private instance seeded with your academy structure.

Try the live demo → Request a private eval