People, HR & recruitment
Shipped · v1.3.2Recruitment & Safer Hiring
Advert to signed contract — safeguarding evidence built in.
Most trusts hire in a generic ATS that knows nothing about KCSIE, then re-key everything into the SCR by hand. Keystone runs the whole hire — advert, sift, interview, offer, signature — in the same platform as your Single Central Record. Safer-recruitment evidence is captured as you go, and the new starter lands in People with their checks already underway.
What a generic ATS can't do
Hiring that hands the evidence to your SCR.
A real pipeline, KCSIE-aware
Publish to a branded careers site, take applications with CV and KCSIE self-disclosure, and move candidates through a pipeline board with structured, anonymised sift against the person specification.
Interviews, panels and scoring — in the module
Build the interview from your question set and invite a panel — each panellist RSVPs and scores in their own portal against a weighted scorecard. Candidates self-schedule their slot, track their application, and e-sign the offer in the browser, with a tamper-evident audit trail. No calendar tool, no Word scorecard, no third-party signing service.
Safeguarding, not bolted on
Pre-employment checks — DBS, right-to-work, references, KCSIE online search — tracked to completion. Watchlist and barring matches hard-block appointment until DSL sign-off. One safer-recruitment evidence pack at the end.
Specification — everything else included
14 items · as of v1.3.2
No "coming soon" — every line below is in the product today. Tick it against your requirements spec.
- Candidate accounts — magic-link save-and-resume, apply once and reuse
- Requisition approval chains, void-on-reject
- Structured references via a referee portal
- Talent pool and internal-mobility shortlisting
- Recruitment CRM — comms templates, automated stage emails, rules
- Analytics — funnel, time-to-fill, offer-accept rate, source mix
- EDI monitoring with adverse-impact-by-stage (anonymised)
- Optional one-click publish to DfE Teaching Vacancies
- On acceptance, the candidate becomes a future-dated staff record
- Interview scorecards generated from your vacancy questions
- Interview scheduling — panel invitations (ICS) and panellist RSVP
- Panellists score in their own portal against a weighted scorecard
- Candidates self-schedule their interview slot
- Candidate portal — track the application, confirm interviews and e-sign the offer
See it running
Real screens from the live demo.
Click any screen to view it full size, or try it live at staging.alresfordmat.uk. Module docs on the docs site.
Honest about the edges
Where a human always decides.
AI is advisory only. Sift summaries and question drafting help your panel move faster, but they never see EDI data, self-disclosures or watchlist flags, and they never make the appointment decision — a person does.
DBS is recorded, not queried. As in the SCR, a DSL runs the Update Service check and records the outcome with full evidence — we don't claim a live gov.uk lookup we can't make.
See Recruitment & Safer Hiring running today.
Click around the live demo at staging.alresfordmat.uk — real product, synthetic data, no sign-up. Or get a 7-day private instance seeded with your academy structure.