For DSLs & safeguarding leads
The SCR your inspector won't argue with.
One screen. Every check. Every staff member.
The Single Central Record done as the document KCSIE actually asks for — not the spreadsheet that gets re-typed every September. A matrix view of every adult in the trust, every check they need, every expiry date, with auto-flagging when something approaches its renewal window. The PDF you hand the inspector lives one click away, branded for the trust, dated.
What you're dealing with
The jobs nobody bought a platform to solve.
The inspector wants the SCR. Now.
Five academies, five Excel files, five different formats, all six months out of date. The reformatting takes a week of your DSO's time.
DBS expiries you didn't know about
Annual safeguarding training, periodic DBS re-checks, prohibition checks for new role appointments. Without an automated reminder loop, things slip.
KCSIE part 5 evidence scattered
Safeguarding training in one system, references in a folder, ID copies in the HR drive, qualifications somewhere on the shared drive. Pulling the evidence pack for an inspection is a fortnight of work.
New starter waiting on the SCR sign-off
You can't put them in front of children until the SCR is complete. The 28-day window is unforgiving when checks are scattered across emails.
What KeystoneOps does about it
The products that matter for your role.
Single Central Record
Matrix view, every staff member, every check, every expiry. Audit-ready PDF on demand.
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Governance & risk
KCSIE part 5 controls with evidence — your safeguarding policy, training records, DSL appointments mapped to each control.
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Helpdesk + ITSM
Pastoral / safeguarding pipeline routes the right tickets to the right team. Full audit on every change.
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Estates compliance
Building safety + asbestos + PE-equipment checks contribute to the safer-estates strand of KCSIE.
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Your year
The calendar you already live by — with the platform doing its share.
Safeguarding has a calendar, and most of it lands on you. This is the platform carrying its share of it.
New-starter checks complete before day one — the SCR flags anything missing
SCR · Recruitment
Volunteers and governors swept for expiring checks
SCR
KCSIE policy re-acknowledgement tracked to the last signature
Governance
DBS renewal sweep — reminders fire before anything lapses
SCR
Recruitment season — watchlist screening and reference gates on every shortlist
Recruitment
Inspection window — Inspector Mode grants time-boxed read-only access
SCR · Leadership
Trips season — risk assessments approved and filed
H&S
Leavers closed off; evidence retained to policy
SCR · People
Contractor DBS checked at the gate all summer
Presence · Estates
What this looks like in practice
Outcomes you can quote in your next board pack.
5 mins
From "the inspector's asking for the SCR" to a branded PDF emailed and ready.
0 missed
Safeguarding training renewals. The system emails the line manager + the staff member at 30 / 14 / 7 / 0 days before expiry.
1 audit log
Every check verification, every renewal, every dismissal of a reminder — recorded with timestamp + user. The inspector reads this when they want to verify a claim.
Drop us an email.
We'll spin up a private instance, seed it with your trust's structure, and send you a link to explore at your own pace. All correspondence is by email — it suits the procurement pace and lets you forward threads to colleagues without rewriting them.