For COOs & operations directors
Stop being the integration layer.
One platform for the whole operation — so the trust scales, not the firefighting.
You're the one who notices when the SCR and the HR system disagree, when a leaver still has a login, when the audit evidence is in six inboxes. Operations runs on you holding it together. KeystoneOps puts IT, HR, hiring, estates, safeguarding and governance on one platform with one audit trail — so taking on the next academy doesn't add another seven logins to reconcile.
What you're dealing with
The jobs nobody bought a platform to solve.
You are the human API
The same new starter gets typed into the HR system, the SCR, the directory, the asset register and the visitor book. You are the integration between tools that were never built to talk to each other.
Inspection is a fire drill
The evidence exists — it's just scattered across systems and inboxes, so every Ofsted or audit window starts with a week of chasing leads and collating spreadsheets.
Growth multiplies the mess
Each academy you take on is another set of logins, another invoice that grows per seat, another export to reconcile. The overhead scales faster than the trust does.
No single source of truth
When two systems disagree about a member of staff, you're the one who arbitrates — by hand, under time pressure, with real safeguarding stakes.
What KeystoneOps does about it
The products that matter for your role.
Leadership & Benchmarking
One read-only cockpit across every school and region — answer the board without chasing six leads for six spreadsheets.
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Identity Lifecycle
Joiners provisioned and leavers de-provisioned automatically, with a dashboard for everything that drifts.
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People + HR
One staff record the SCR, H&S and payroll all read from — no re-keying the same person five times.
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Recruitment & Safer Hiring
Hire into the same platform, with the safeguarding evidence captured as you go.
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Presence — Welcome Desk
Know who's on site, and turn the roll-call into a fire register in one tap.
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Governance & Compliance
Policies, risk and the scheme of delegation, with assurance fed from live operational data.
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Your year
The calendar you already live by — with the platform doing its share.
Every tick below used to be a coordination job across five systems and a spreadsheet. Now it’s the platform’s share of your year.
Starter surge — accounts, kit and inductions ready before day one
Identity · People
Workforce census assembled from the live staff record, gaps flagged
People
Fire drills logged per school; PPM evidence filed as it happens
H&S · Estates
DBS renewal sweep — reminders before anything lapses
SCR
Spring board pack exported; policies re-acknowledged
Governance
Exam-week change freezes — the helpdesk knows the timetable
Helpdesk
Leaver season — assets recalled, accounts retained to policy
Identity · Assets
Works window — contractors inducted, DBS at the gate
Estates · Presence
What this looks like in practice
Outcomes you can quote in your next board pack.
7 → 1
Consolidate the operations stack onto one platform — one sign-in, one database, one bill.
One audit trail
Every change across every module, tamper-signed and inspection-ready. No reconciling exports by hand.
Switch in a weekend
The migration toolkit imports your current tools with a dry-run first — no professional-services bill.
Drop us an email.
We'll spin up a private instance, seed it with your trust's structure, and send you a link to explore at your own pace. All correspondence is by email — it suits the procurement pace and lets you forward threads to colleagues without rewriting them.