For School Business Managers & COOs
You run the evaluation. Here's what to ask for.
A procurement you can defend, not just a product you liked.
You're the one who actually runs this: the budget, the procurement file, the demo, the questions from the CFO and the DPO. KeystoneOps is built for that job. Radically transparent pricing with a working calculator, a procurement pack with the sample contract and DPIA scaffolding, migration included in the licence, and a 7-day private instance you drive yourself — no SDR, no nurture sequence, no slide deck you have to sit through.
What you're dealing with
The jobs nobody bought a platform to solve.
Quotes you can't compare
Every vendor prices differently and "contact us for pricing" hides the number until you've sunk hours into a sales process. You need a defensible figure for the file, now, not after three calls.
Procurement evidence scattered
DPIA, security overview, sample contract, insurance — each is a separate email chase with most vendors. Governance wants them together, before sign-off.
Migration as a hidden line
The licence looks affordable until "data migration" and "implementation" arrive as five-figure professional-services quotes. The real cost only appears late.
Owning the rollout
You'll be the one coordinating the cutover across schools while the day job continues. A vague "we'll support you" isn't a plan you can put in front of heads.
What KeystoneOps does about it
The products that matter for your role.
Helpdesk + ITSM
The system most trusts are replacing first — and where the per-agent saving is largest. The calculator works it for your trust.
See the product →
Estates compliance
Retires the PAT/EICR/asbestos spreadsheet and the contractor-insurance chase you currently own.
See the product →
Single Central Record
KCSIE-mandated checks audit-ready, so inspection prep stops landing on your desk as a fire drill.
See the product →
Your year
The calendar you already live by — with the platform doing its share.
The SBL year is renewals, returns and works windows. One platform means one of each.
Starter surge handled without re-keying anyone into anything
Identity · People
Census return assembled from live records
People
Contractor compliance checked before winter works
Estates
Budget prep with one software line to model, not seven renewals
Platform
Procurement season — evidence pack and DPIA scaffolding on demand
Platform
Lettings and bookings for summer events
Estates
Asset stocktake; loans recalled and checked in
Assets
Works window — contractors inducted, DBS at the gate
Estates · Presence
What this looks like in practice
Outcomes you can quote in your next board pack.
Published price
Every tier and a 5-year TCO calculator on the public site. Build the business case before you ever contact us.
Pack, not chase
Sample contract, security overview, DPIA scaffolding and DPA template in one procurement pack, pre-filled for your trust shape.
4–6 weeks
A documented signature-to-live path with migration included in the licence — agreed with you, not imposed, and phaseable school-by-school.
Drop us an email.
We'll spin up a private instance, seed it with your trust's structure, and send you a link to explore at your own pace. All correspondence is by email — it suits the procurement pace and lets you forward threads to colleagues without rewriting them.